Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday-Friday, 8am-5pm
Advertised Salary Commensurate with Experience Posting Date 11/25/2025 Open until filled Yes Closing Date Proposed Starting Date 01/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Executive Assistant III FLSA Non-Exempt FTE 1.00 Minimum Qualifications
Bachelor's degree or equivalent plus 5 years of related experience
Preferred Qualifications Position Summary
This position is responsible for directing the daily operations of the CAES Office of the Associate Dean for Extension, which includes the Associate Dean, Assistant Dean, Director of County Operations and support staff. This position has autonomy for management of the office and coordinating the Associate Dean's travel and initiatives that support the strategic initiatives of UGA Cooperative Extension. This position reports directly to the Associate Dean for Extension and is the liaison with the Associate Dean's direct reports, the Dean's Office, and external constituencies including other administrators, faculty, students, and external stakeholders.
Knowledge, Skills, Abilities and/or Competencies

• Superior organizational skills
• Excellent written and oral communication skills
• Proven ability working with teams and excellent interpersonal skills
• Ability to work independently, research problems, systems and options and communicate this information to wide audiences in a very fast-paced environment
• Ability to use independent judgment and discretion with confidential information
• Ability to multi-task and focus in a busy environment

Physical Demands

• Sitting at PC workstation for long periods using keyboard, mouse, and telephone
• Lift up to 25 pounds
• Driving as needed to perform job tasks

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Serves as the primary liaison between the Associate Dean and direct reports, senior leadership, Extension faculty, and staff.
• Initiates contact, follow-up, and problem resolution with industry and stakeholder groups in Georgia and beyond
• Exercises significant judgment in planning and directing the Associate Dean's calendar and travel around the state
• Responsible for creating Zoom meetings, office conferences, and facilitating inter-office communications
• Supervises student workers and interns in the office; supports team environment of the Associate Dean's office

Percentage of time 30 Duties/Responsibilities

• Directs and schedules speaking engagements and meetings
• Prepares briefings and background documents for the Associate Dean before meetings and events
• Disseminates internal and public facing mass communications on behalf of the Associate Dean's office
• Initiates, drafts, and polishes targeted written and oral communications

Percentage of time 30 Duties/Responsibilities

• Generates travel itineraries, submits expense reports and reimbursements, executes purchase requests, and responds to records requests
• Manages reimbursement requests to the Georgia 4-H Foundation for statewide Extension specialists

Percentage of time 15 Duties/Responsibilities

• Advises Extension faculty and staff on updated policies and procedures
• Tactfully communicates changes in policy and practice
• Discreetly coordinates highly sensitive meetings that may include employees, elected officials, law enforcement, and University HR

Percentage of time 15 Duties/Responsibilities

• Organizes, coordinates, and provides support to committees charged by the Associate Dean related to UGA Cooperative Extension
• Manages, coordinates, and directs the Associate Dean's Office staff in planning and executing special projects and events
• Executes special assignments and projects at the direction of the Associate Dean
• Oversee and evaluate information technology needs for the Office to include video conferencing systems and related peripherals

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Michael Toews Recruitment Contact Email mtoews@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents