Description

Administrator (Lafayette) 

Sinai Memorial Chapel 

November 2025

SUMMARY
Sinai Memorial Chapel Chevra Kadisha (Sinai) is a San Francisco Bay Area nonprofit funeral home and cemetery organization serving the Jewish community with several locations including Colma, Lafayette, Palo Alto, San Francisco, Oakland, and Briones. We are seeking an Administrator to primarily work out of the Lafayette office and report to the Managing Funeral Director.

ESSENTIAL JOB PURPOSE
This position supports Funeral Directors and other staff, and typically serves as the first point of contact that visitors, clients, and vendors have with Sinai’s office.

CORE RESPONSIBILITIES 

• Provide organization-wide administrative support with efficient solutions to specific problems and tasks related to administrative workflows.
• Coordinate with colleagues openly and with intended communication transparency to ensure the primary task of serving families is accomplished in a timely and respectful way for all involved.  
• Coordinate and schedule tasks, projects, religious traditional rituals, and appointments between staff and outside providers, volunteers, vendors, clergy, families, and religious groups.
• Serve as an East Bay administrative and communications liaison between all offices as needed.
• In coordination with Funeral Directors and cemetery staff counsel families regarding funeral arrangements, costs, caskets, and burial plot purchases and help schedule graveside, chapel or unveiling services.
• Prepare legal and regulatory documents based on industry standards and requirements, as well as local, state, and federal laws governing deaths, internments, and funerals.
• Complete Death Certificate filing via California’s Electronic Death Registration System (EDRS).
• Monitor inventory and coordinate with other administrative colleagues to purchase office supplies needed for routine operations.
• Respond to and manage incoming phone calls and greet all visitors with kindness and hospitality.
• Flexibility and willingness to be on-call as needed during holidays, overnight and weekends.
• Opening and securely closing office(s) on scheduled days of work.
• Identify the need for heightened security and public safety measures and coordinate with local law enforcement as necessary.
• Other tasks as required including assistance in the preparation of the deceased. 

REQUIRED QUALIFICATIONS  

• Bring at least two years’ experience working in the funeral industry.  
• Intermediate to advanced technology skills, preferably with prior experience with Microsoft Office Suite (Excel, Outlook, Word, and PowerPoint), funeral home database systems and California’s EDRS.

EXPECTATIONS

• Ability to operate standard office and communications equipment including mobile and desktop phones connected to a variety of offices and ASD after daily business hours.
• Sensitivity to various time constraints and deadlines related to work.
• Ability to manage and be detail oriented with multiple tasks at any given time and to coordinate multiple processes across offices.
• Sensitivity to the physical toll that grief exacts with the ability to maintain personal and organizational equilibrium in the presence of death, dying, and the preparation of remains.
• Ability to physically navigate Sinai’s various offices and cemeteries indoor and outdoor environments and weather conditions. This involves walking on various surfaces, including dirt, steep inclines, grass, climbing stairs, and using elevators.
• Ability to stand/walk for up to 3 hours at a time and to frequently bend, stoop, reach overhead and low.
• Ability to lift 50 lbs. without assistance, and 250 lbs. with assistance.
• Continually acquire knowledge of the multiplicity of Jewish cultures, laws, and standards as they pertain to burial traditions, rituals, and practices as well as general funeral industry knowledge.
• Absolute discretion and confidentiality with an attitude of attentiveness, respect, decorum, & solemnity.

COMPENSATION
The hourly range for this position is $28.00 to $30.00 per hour. This full-time position is expected to work 40 hours over five days a week with a Sunday to Thursday schedule. Comprehensive medical and dental benefits included at 100% for employees and 50% for dependents, as well as generous retirement benefits.

Qualified candidates should send resume. 

Sinai provides equal employment opportunities and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by Federal, state, or local laws.

Requirements

• Bring at least two years’ experience working in the funeral industry.
   
• Intermediate to advanced technology skills, preferably with prior experience with Microsoft Office Suite (Excel, Outlook, Word, and PowerPoint), funeral home database systems and California’s EDRS.